Wedding Management
Starting at $2,000
Expert coordination in your final 3 months, with planning support available when you need it
IF YOU’RE SEARCHING FOR “DAY-OF COORDINATION”
We get it. But here’s the truth: showing up on your wedding day
without context of your planning doesn’t work.
Wedding Management is different. You get:
– Immediate access to our team from booking
– Guidance available throughout your planning
– Intensive coordination beginning 3 months out
– Flawless execution on wedding day
You plan your way. We support you. Then we execute seamlessly.
Your Final Planning Journey
You've planned independently and made all the big decisions. We step in for the final two pillars of the Cypress and Sage Planning Method—the ones that turn your plans into reality:
Orchestration
During your final 3 months, we review your vendor contracts, build a strategic timeline, and coordinate all logistics. We ensure every vendor knows exactly what's happening, when, and why—so nothing falls through the cracks.
Execution
On your wedding day and during rehearsal, we execute everything you've planned. From vendor management to timeline enforcement to solving problems before you know they exist—we handle it all so you can be fully present.
WHAT WORKING WITH US FEELS LIKE
MONTHS 1-9: AVAILABLE FOR QUESTIONS
You’re planning independently. We answer questions via email
as they come up. No formal meetings, no monthly check-ins—
just support when you need it.
FINAL 3 MONTHS: WE TAKE OVER
Comprehensive timeline creation, vendor confirmations, rehearsal
coordination, and complete wedding day management. This is where
our full planning support begins.
WHAT WEDDING MANAGEMENT INCLUDES
- Review of existing plans and vendor contracts
- Detailed wedding day timeline creation
- Vendor communication and coordination
- Final logistics management
- On-site coordination and execution
BEFORE 3-MONTH MARK:
✓ Planning questions answered via email
✓ Email response within 48 business hours
✓ Available as your planning resource
FINAL 3 MONTHS:
✓ Comprehensive planning review meeting
✓ Detailed timeline creation (10+ pages)
✓ All vendor confirmations and coordination
✓ Setup diagrams and logistics planning
✓ Rehearsal coordination
✓ Unlimited communication (email, text, calls)
✓ Weekly planning meetings
WEDDING DAY:
✓ Lead planner + assistant (full day)
✓ Complete vendor management
✓ Timeline execution
✓ Emergency kit and problem-solving
✓ Setup through breakdown coordination
IMPORTANT SCOPE CLARITY
Vendor sourcing, contract reviews, design development, or
additional events (rehearsal dinners, welcome parties, etc.)
can be added for additional fee
PERFECT FOR:
✓ Organized couples who can plan independently
✓ Those who’ve booked venue and major vendors
✓ Couples who want questions answered but don’t need hand-holding
✓ Anyone who needs expert execution, not full planning
NOT RIGHT IF:
✗ You need vendor sourcing or recommendations
✗ You want regular check-ins and meetings
✗ You need contract reviews or negotiations
✗ You’re less than 3 months out
INVESTMENT
Wedding Management:
Final investment based on guest count, venue location, and
event complexity.
Proposal or contract provided within 24 hours of discovery call.
Starting at $2,000
SERVICE AREA
Based in Roanoke, Virginia, serving weddings throughout Virginia with limited availability in
North Carolina, South Carolina, and Washington, DC.
Whether you’re getting married at Riviera Vines, The Hotel Roanoke, or any venue across Virginia, our day of wedding coordinator services ensure your celebration is everything you dreamed it would be.